Program Coordinator Medical Meetings, 3 positions!


job description vacancy Program Coordinator Medical

Agency leading in medical communication

My client is a leading medical communications agency that partners with the pharmaceutical and biotech industry to educate the global healthcare community. They create and deliver a full line of strategic solutions in the areas of Strategic Publication Planning, Medical Communications, Medical Education, and Medical Publishing, from traditional newsletters to to complete symposium organization and innovative e-learning portals. At the Amsterdam Office a staff of 90 (20 nationalities!) successfully increase their business. Therefore I am filling the vacancy

Program Coordinator Meetings + Events
Supporting Medical Education projects

There are 3 positions: one for someone with events and finance experience, one for someone with a life science (BSc) background and one for someone with number skills for database, auditing and finance support

As a Program Coordinator you are responsible for planning and coordinating various project-specific activities, such as meeting and tele- or videoconference organization, meeting minutes, follow-up on actions and timelines within project team, payment instructions and filing, and final preparation of proof of delivery, on behalf and under the supervision of designated Program Managers or Program Directors.

Supporting Program Managers and Program Directors on medical educational projects, the Program Coordinator also maintains professional contacts with key opinion leaders, sending briefings, chasing for required materials, making logistics arrangements, reimbursing expenses, and paying honoraria. Fully responsible for appropriate meeting organization and logistics, liaising with congress organizers, logistics agencies, hotels, and airline companies. You report to the Program Director.

Who am I looking for in this vacancy Program Coordinator?

Ideally you meet as much as possible of these criteria:

•Very organized
•Service oriented
•Detail oriented
•Ability to multitask
•Effectively work to tight deadlines
•Very good command of the English language (oral and written)
•Excellent skills in Microsoft Office
•Experience in finance management/administration
•Good communication skills
•Past work with either 1) logistics agencies or congress service organizations or with 2) publishers or communications agencies is an advantage
•Background in office management, hospitality industry or as personal assistant preferable
•High affinity for event-based and digital communication or education solutions, ideally in the healthcare setting

(valid EU work permit required.)

What does this agency offer you in return?

You’ll get a demanding but rewarding position. Your contract will be 36 hrs per week. The Amsterdam Staff organises monthly training programs, and enjoys an office gym.

They will offer you the opportunity to broaden your horizons by working in an international and multicultural dynamic organization, and develop your scientific, marketing and communication skills, with well-educated and dedicated colleagues.

How to apply?

I will be happy to receive your CV (resumé) and motivation. You can only apply directly through me, mr. Jaap Roorda. As a former publisher (b2b, Medical and Educational) I match professionals through (+31 (0)6 - 5144 1400). When we meet or Skype for an interview, we take at least 1,5 hours to check if this would be the right move for you. You'll get feedback, on your CV/ resumé as well as other aspects.




Jaap Roorda (
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